Director of Finance and Administration

The Honors College is an integral part of the University of Oklahoma, providing a supportive and challenging academic program for intellectually motivated undergraduate students. Our small college community seeks to inspire students to a lifetime of broad intellectual curiosity and continuing self-sustained inquiry and personal growth by offering enriching interdisciplinary curriculum and diverse programs.

The Honors College Director of Finance and Administration plays a critical role in the success of the college and its mission. They work closely with the Dean, Associate Dean, and the staff in supporting the cutting-edge endeavors of faculty and students by providing oversight of all financial management, human resources, and payroll operations.  As such, they serve as a valued advisor in matters of finance and personnel for a broad range of areas, from student programs to relations with the Foundation, faculty endowments, student scholarships, and more.

Essential Duties\:

• Manages all daily financial operations, forecasting needs and collaborating closely with college leadership.
• Performs financial analysis, accounting duties, payroll coordination, budget and report preparation, and related policy development.
• Manages all accounts, reconciles accounts monthly and reviews or creates cost spending certification reports. 
• Monitors and ensures money is spent correctly. 
• Creates, manages, and maintains budget.
• Coordinates, monitors, and approves all financial transactions and payroll action forms.
• Prepares monthly reports for balanced accounts, verification reports, and management reports.
• Reviews and negotiates college financial contracts.
• Oversees records maintenance for finance and personnel actions.
• Analyzes departmental financial procedures; makes recommendations and develops strategy for change.
• Assists with the development, implementation and interpretation of policies and procedures, ensuring compliance with federal, state, and university policies and regulations.
• Acts as the HR and payroll coordinator. 
• Oversees job postings, hiring, and on boarding.
• Works closely with the Dean to anticipate staffing needs, maintain current staff position descriptions, and create new roles as needed. 
• Provides support to Dean in establishing MOUs.
• Acts as the college scholarship contact; providing guidance to scholarship and awards committee. 
• Provides projections for upcoming scholarship years. 
• Coordinates with central Scholarship Office on administering of scholarship payments.
• Collaborates with Associate Dean and faculty program directors on programming budgetary needs, financial actions, and deadlines.
• Acts as college administration and finance liaison, in communication with university central offices and other colleges.
• Stays abreast of current financial and HR policies for university, state, foundation, and college, advising college leadership as needed to maintain compliance.
• Performs various duties as needed to successfully fulfill the function of the position.

The Honors College is an integral part of the University of Oklahoma, providing a supportive and challenging academic program for intellectually motivated undergraduate students. Our small college community seeks to inspire students to a lifetime of broad intellectual curiosity and continuing self-sustained inquiry and personal growth by offering enriching interdisciplinary curriculum and diverse programs.

The Honors College Director of Finance and Administration plays a critical role in the success of the college and its mission. They work closely with the Dean, Associate Dean, and the staff in supporting the cutting-edge endeavors of faculty and students by providing oversight of all financial management, human resources, and payroll operations.  As such, they serve as a valued advisor in matters of finance and personnel for a broad range of areas, from student programs to relations with the Foundation, faculty endowments, student scholarships, and more.

Essential Duties\:

• Manages all daily financial operations, forecasting needs and collaborating closely with college leadership.
• Performs financial analysis, accounting duties, payroll coordination, budget and report preparation, and related policy development.
• Manages all accounts, reconciles accounts monthly and reviews or creates cost spending certification reports. 
• Monitors and ensures money is spent correctly. 
• Creates, manages, and maintains budget.
• Coordinates, monitors, and approves all financial transactions and payroll action forms.
• Prepares monthly reports for balanced accounts, verification reports, and management reports.
• Reviews and negotiates college financial contracts.
• Oversees records maintenance for finance and personnel actions.
• Analyzes departmental financial procedures; makes recommendations and develops strategy for change.
• Assists with the development, implementation and interpretation of policies and procedures, ensuring compliance with federal, state, and university policies and regulations.
• Acts as the HR and payroll coordinator. 
• Oversees job postings, hiring, and on boarding.
• Works closely with the Dean to anticipate staffing needs, maintain current staff position descriptions, and create new roles as needed. 
• Provides support to Dean in establishing MOUs.
• Acts as the college scholarship contact; providing guidance to scholarship and awards committee. 
• Provides projections for upcoming scholarship years. 
• Coordinates with central Scholarship Office on administering of scholarship payments.
• Collaborates with Associate Dean and faculty program directors on programming budgetary needs, financial actions, and deadlines.
• Acts as college administration and finance liaison, in communication with university central offices and other colleges.
• Stays abreast of current financial and HR policies for university, state, foundation, and college, advising college leadership as needed to maintain compliance.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education\: Bachelor's degree in Accounting, Finance, Business, Management, or related field. AND\:

• 48 months of office management, financial management, or related experience.

Equivalency Substitution\: Will accept 48 months experience in lieu of the Bachelor's degree for a total of 96 months of related experience. 

Skills\:

• Accounting Skills
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong analytical skills
• Detail Oriented for accuracy of data and information
• Highly organized and ability to handle multiple projects and deadlines
• Ability to communicate well and build rapport with faculty and staff
• Ability to produce reports
• Ability to multitask and meet deadlines in a timely manner
• Demonstrates ability to learn, interpret, and articulate complex policies and procedures
• Willingness to work independently, collaboratively, and under supervision

Advertised Physical Requirements\:

• Physical\: Sit for long periods of time. Communicate effectively and listen. Ability to engage in repetitive motion
• Environmental\: Standard office environment. Ability to work effectively with a wide range of constituencies. Requires contact with other colleges and areas of university

Departmental Preferences\:

• Experience working with students and faculty

Supervision\:  None

Special Instructions\: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https\://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Required Education\: Bachelor's degree in Accounting, Finance, Business, Management, or related field. AND\:

• 48 months of office management, financial management, or related experience.

Equivalency Substitution\: Will accept 48 months experience in lieu of the Bachelor's degree for a total of 96 months of related experience. 

Skills\:

• Accounting Skills
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong analytical skills
• Detail Oriented for accuracy of data and information
• Highly organized and ability to handle multiple projects and deadlines
• Ability to communicate well and build rapport with faculty and staff
• Ability to produce reports
• Ability to multitask and meet deadlines in a timely manner
• Demonstrates ability to learn, interpret, and articulate complex policies and procedures
• Willingness to work independently, collaboratively, and under supervision

Advertised Physical Requirements\:

• Physical\: Sit for long periods of time. Communicate effectively and listen. Ability to engage in repetitive motion
• Environmental\: Standard office environment. Ability to work effectively with a wide range of constituencies. Requires contact with other colleges and areas of university

Departmental Preferences\:

• Experience working with students and faculty

Supervision\:  None

Special Instructions\: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https\://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.